Careers

Finance and Administrative Coordinator 

University City District (UCD) is a mission-driven nonprofit partnership of anchor institutions, businesses and community members that invests in world-class public spaces, addresses public maintenance and public safety issues, brings life to commercial corridors, promotes job growth and innovation, and connects low income residents to career opportunities. UCD seeks a Finance and Administrative Coordinator who is committed to supporting UCD leadership and our organization, as we strive to continue accomplishing our mission with excellence.  

The Finance and Administrative Coordinator will report to the Vice President of Finance and Operations to provide support in various capacities which include but are not limited to AP/AR/Payroll/Banking/IT/Purchasing. The selected candidate will also work closely with much of UCD’s leadership team, providing calendar and scheduling support for external meetings, serving as UCD’s primary administrative liaison to our board of directors, and working closely with other departments on administrative, AP/AR and operational needs.  

Duties include, but are not limited to:  

Finance:

• Maintain current system to account for financial transactions; uphold and refine organization’s bookkeeping policies and procedures.  
• Receive, confirm, and investigate accounts payable invoices as needed, and issue authorized payments in a timely fashion.  
• Receive receipts, book, and prepare bank deposits.  
• Receive donations by mail, provide to development staff for recording and acknowledgement, book, and prepare bank deposits.  
• Track accounts receivable (invoices for services rendered, event sponsorships, grant awards, etc.).  
• Verify, allocate, and post transactions; research and reconcile discrepancies; and balance accounts.  
• Communicate (verbally and in written form) with clients, vendors, and banking contacts as needed.  
• Assist accountants in preparing the organization’s annual tax return and audit by gathering and providing requested documentation.  
• Generate 1099s.  
• Provide administrative and clerical support such as record keeping, purchasing, and inventory management.  

Administrative:

• Serve as chief administrative liaison to UCD board, working with UCD President to schedule board meetings, maintain meeting minutes, and communicate regularly with high-level executives and their support teams. 
• Support UCD President and other leadership staff in scheduling external meetings with multiple stakeholders. 
• Provide office and administrative support to UCD leadership and operational teams, including preparing correspondence, ordering supplies opening mail, helping to support internal and external communications, and other duties as assigned. 

Education, Experience, and Skills Required:  

• High School diploma required, associate or bachelor’s degree a plus.  
• Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, general ledger and financial reports.  
• High degree of proficiency with Sage 50, Microsoft Office Suite, and Bill.com. 
• A commitment to UCD’s mission of Changing Places and Changing Lives in University City and greater West Philadelphia 
• Ability to work cooperatively with staff and get along well with a variety of people, fostering an environment of effective teamwork.  
• Thorough, with excellent attention to detail.  
• Strong sense of initiative and ability to problem-solve, identifying tasks that need to be accomplished and prioritizing appropriately, multi-tasking when necessary, and working independently with minimal supervision and direction.  
• Ability to communicate clearly and concisely, verbally and in writing. 
• Excellent interpersonal and customer service skills.  
• Maturity, good judgment, a professional personal appearance, and a calm, tactful demeanor.  

 
Salary: 

$55,000  
 

Direct Supervisor: 

VP of Finance and Operations  
 

Hours: 

This is a full-time, non-exempt position. A minimum of 8 hours per day, 40 hours per week, is required. Daily reporting hours and days of the week are primarily Monday through Friday, 9 a.m. to 5 p.m., but may vary according to the needs of the organization and may occasionally include weekend, night and holiday work.  
 

Interested applicants should send their resume to Erica Jorden, Director of Human Resources, [email protected] using the subject line: Finance Administrative Coordinator. 
 

University City District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.